Home » Resources for Landlords » Comprehensive A-Z for Landlords and Property Businesses » Do landlords need to register with the ICO?

Do landlords need to register with the ICO?

woman on macbook on the ICO website showing how easy it is for landlords to register with the ICO
It’s easy for landlords to register on the ICO website

Unless you’re the most hands-off landlord, you’ll need to register with the Information Commissioner’s Office (ICO) each year.  The ICO is the independent body responsible for making sure that organisations comply with UK data privacy law.

Do landlords need to register with the ICO?

Yes, most landlords do need to register with the ICO.

The ICO has stated that landlords must register with them if they are doing any of the following activities:

  • process personal data for the purpose of producing tenancy agreements/contracts,
  • perform credit checks via a credit reference agency on prospective tenants,
  • obtain references,
  • keep a database of potential tenants,
  • make a decision as to which tenant can rent a property, or
  • receive electronic copies of tenancy agreements.

Landlords are exempted from registering if they use letting agents who fully manage the letting of the properties. This means that landlords only receive details of the monthly statement and rent. This exemption includes only the most “hands off” landlords, who don’t even receive copies of the tenancy agreements. This means that almost all landlords should register with the ICO.

Who registers with the ICO if the landlord is a limited company?

If the landlord is a limited company, that is the entity that needs to register with the ICO.

Where a landlord owns some properties through a limited company and some in their own name, they should have a registration in both their own name and that of the limited company. This is because a limited company is a separate legal entity from its shareholders and directors.

How can landlords register with the ICO?

It’s very easy for landlords to register with the ICO. It’s an online process that takes about 5 minutes. They will email you with a request for payment after you’ve applied to register. Click here for the direct link to the registration page on the ICO website.

The fee for a landlord to register with the ICO is £40, assuming they qualify as a micro organisation with a turnover of under  £632,000 and fewer than 10 staff. The ICO currently offers a £5 automatic discount if payment is by direct debit (last checked April 2024), which means the actual cost is £35 per annum.

You may also find helpful

Do landlords need to register with the ICO?
Scroll to Top